PNWN0388394-0000
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2026-09-21T00:00:00
Putnam Northern Westchester BOCES anticipates the need for a full-time Administrative Assistant to join the Career & Technical Education Department. This position is responsible for supporting both personnel (human resources) and budget functions, and is not limited to: Reporting to, and supporting the Director, and other administrators, with department projects (e.g. federal and state reporting) and initiatives (e.g. grants and improvement projects). Under the supervision of the Director, managing all budgets, purchasing, and inventories. Responsible for reporting the Profit and Loss spreadsheets on a monthly basis to the Business Office Manager. Tracking revenue and expenditures and projects expenses for the school year. Providing suggestions for improvement and streamlining of processes. Managing recruitment (i.e. recruit, hire, train and retain) of vacant positions within the department, collaborating with administrative leadership to identify strategy and anticipation of needs. Working with candidates to complete hiring packets, entering information into the WinCap employee module. Completing the Certificated Board Sheets and Personnel Update Forms with packets and gives to HR to process. Tracking and correcting coding of salaries and expenditures. Verifying and approving all purchase order information at the departmental level to assure that it conforms to municipal purchasing regulations. Using quotes, bids, NYS Contracts and other national contracts. Performing Payroll Timesheet calculations and verifications for all secondary and adult ed hourly and per diem positions. Entering information in payroll voucher system for approvals. Reviewing timecard entries prior to submitting to Payroll Dept. Communicating to the Business Office regarding additional school billing revenue from cross contracts, request for Services. Qualifications: Must be proficient in Word, Excel and Wincap; strong budget and finance skills required. Must qualify through civil service. Characteristics Desired: Must be a proactive, organized and independent worker able to multi-task and exercise sound judgement; must be able to maintain confidentiality at all times; must possess excellent overall communication skills.
Clerical/Support Staff
Putnam Northern Westchester BOCES
Lower Hudson Valley
Annual wage
Range