VRHN0382816-0000
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2026-07-16T23:59:00
Civil Service HR Specialist 1 Classification - NY HELPS HR Benefits Coordinator – Key Duties & Qualifications Deputy Payroll Clerk Primary Duties Administer employee benefits programs (health, dental, vision, life, disability, FSA/HSA) Coordinate open enrollment and benefit changes Process new hire enrollments, terminations, retirements, and qualifying life events Maintain employee benefit and personnel records Serve as liaison with insurance carriers, brokers, and retirement systems Monitor and reconcile benefit invoices and deductions Assist employees with benefit questions and claims issues Leave Administration Administer and track FMLA, Paid Family Leave (PFL), disability, and contractual leaves Monitor leave eligibility, usage, and balances Prepare and maintain FMLA notices, certifications, and related documentation Track intermittent leave and return-to-work requirements Coordinate leave administration with payroll and benefits Workers' Compensation Administer Workers' Compensation claims from initial report through resolution Coordinate with insurance carriers, third-party administrators, and medical providers Maintain OSHA injury and illness records Assist employees with claim documentation and return-to-work procedures Coordinate Workers' Compensation benefits with leave and payroll processes Compliance & Confidentiality Maintain strict confidentiality of personnel, payroll, medical, and benefit records Ensure compliance with: HIPAA FMLA ADA COBRA ACA FERPA Workers' Compensation Law Safeguard Protected Health Information (PHI) and Personally Identifiable Information (PII) Maintain accurate records and retention schedules Deputy Payroll Clerk – Key Duties & Qualifications (Secondary Duties) (Primary backup to Payroll Clerk) Payroll Support Functions Serve as backup to Payroll Clerk/Payroll Specialist Enter and verify employee payroll data Reconcile payroll reports and deduction accounts Prepare payroll-related reports for administration and auditors Assist with payroll audits and compliance reviews Maintain leave and attendance records as assigned Process biweekly payroll for instructional and non-instructional employees Review timesheets, attendance records, and leave reports Calculate wages, stipends, overtime, longevity, and other compensation Process payroll deductions for: Health insurance Retirement contributions Tax-sheltered annuities Union dues Garnishments Maintain payroll records and employee payroll files Assist with W-2 preparation and year-end payroll processing Coordination Responsibilities Coordinate with Human Resources regarding: New hires Separations Leaves of absence Workers' Compensation absences Benefit deductions Assist with retirement reporting to NYSTRS and NYSLRS Respond to employee payroll inquiries Compliance & Confidentiality Maintain confidentiality of payroll, personnel, and medical information Handle sensitive employee data with discretion Follow payroll tax regulations and reporting requirements Ensure compliance with district policies, labor contracts, and applicable laws Protect confidential records and employee information Preferred/Minimum Qualifications Associate's or Bachelor's degree in Human Resources, Business, Accounting, or related field 3–5 years of HR, benefits, payroll, or school district experience Knowledge of: FMLA/PFL Workers' Compensation HIPAA requirements Strong customer service, organizational, and Excel skills Experience with school district HR/payroll systems Payroll, bookkeeping, or accounting experience School district payroll experience preferred Knowledge of: Payroll taxes NYSTRS/NYSLRS reporting Labor agreements Payroll software systems Strong attention to detail, accuracy, and Excel skills Payroll processing Recordkeeping and reconciliation Data analysis and reporting Confidential records management Customer service Organization and time management Problem solving and attention to detail Salary commensurate with experience, $50,000 - $60,000.
Clerical/Support Staff
Voorheesville CSD
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