RDLN0348144-0000
null
2025-06-30T00:00:00
About Red Door Individualized Learning ProgramRed Door ILP is a specialized preschool program licensed by New York State, committed to supporting children with disabilities through high-quality education and related services. We are seeking a reliable, detail-oriented Bilingual Administrative Assistant to help manage compliance, enrollment, and documentation processes that support our students and staff.---Position SummaryThe Administrative Assistant plays a vital role in maintaining the efficiency and compliance of our special education program. This position supports a range of administrative functions including managing student records, coordinating enrollment, and ensuring accurate data entry in the CPSE Portal. The ideal candidate is organized, deadline-driven, and able to handle sensitive information with professionalism.---Primary ResponsibilitiesReception & Communication· Greet and assist all visitors in a professional and courteous manner· Answer, screen, and direct incoming phone calls and emails· Maintain sign-in/out logs for visitors, students, and staff· Distribute mail, messages, and deliveries to staff and students· Ensure the reception area is tidy, welcoming, and stocked with materials· Assist with communications such as newsletters, notices, and event reminders· Handle emergency situations (e.g., student illness or injury) and follow protocolsAdministrative & Scheduling Support· Provide clerical support including filing, data entry, photocopying, and scanning· Schedule appointments and manage staff calendars· Monitor student attendance and report absences as needed· Perform other administrative duties as assigned by school leadershipStudent Records & CPSE Portal· Finalize and assign IEPs to teachers and therapists· Print and file IEPs and annual reviews; distribute accordingly· Upload and manage electronic documentation such as progress reports· Enter student mandates, upload prescriptions, and assign providers in the CPSE PortalFolder & Document Management· Create and organize student folders by cohort and school year· Archive and transfer prior-year folders to designated storageEnrollment Coordination· Send, track, and file enrollment packets and prescriptions· Maintain accurate and organized electronic files for new and returning studentsOnboarding & Internal Support· Assist with onboarding tasks such as inputting staff information in system for time trackingQualificationsBilingual (Spanish) required.Preferred: one (1) year of administrative experience; however, we are willing to train the right candidate.High school diploma or equivalent required; associate’s degree preferredStrong computer skills, especially in Microsoft Office and database systemsExcellent organizational skills and attention to detailAbility to manage multiple deadlines and priorities in a fast-paced settingPrior experience in education or special education administration is a plusSpanish-speaking candidates strongly encouraged to applyFamiliarity with special education and CPSE portal is a plus, but not required – we are happy to train the right candidateProficient in data entry and computer literacyStrong organizational and clerical skillsExperience in customer service and administrative rolesFamiliarity with Microsoft Office and Google SuiteExcellent phone etiquette and communication skillsAbility to manage calendars and perform filing tasksKnowledge of QuickBooks and multi-line phone systems is a plusJob Type: Full-timePay: $21.00 - $23.00 per hourExpected hours: 35 – 40 per weekBenefits:401(k)Health insuranceSchedule:8 hour shiftWork Location: In person
Other
Red Door Learning Centers
Long Island
Hourly wage
Range