NYDN0374354-0000
2026-08-31T00:00:00
2026-06-30T00:00:00
TITLE: Administrative Assistant REPORTS TO: Director of PPS The Administrative Assistant will support the PPS Director and play a key role in ensuring the smooth operation of student support services by handling a wide range of administrative tasks, managing sensitive student information, and facilitating effective communication within the department. Key responsibilities of the Administrative Assistant will be to manage and oversee the school’s Student Data Management System (PowerSchool), ensuring accurate data entry, maintenance, and reporting, ensuring related services are operating effectively, and State Education reports. This position requires a detail-oriented individual who is culturally sensitive and has excellent organizational and communication skills. MAJOR RESPONSIBILITIES: Student Data Management: Manage PowerSchool, including updating and inputting student information, IEP details, and enrollment data. Prepare reports for school administration, Board of Trustees, and NYS Department of Education. Collaborate with elementary and secondary administrative assistants for accurate student schedules and attendance reports. Ensure the PPS Director has updated schedules for teachers and Related Service Providers in the Department. Respond to requests for information for both current and former students IEP Direct: Responsible for entering new staff information Ensure all teachers and staff have access to their caseload. Reviewing IEP summaries to ensure IEPs are accurate before they are finalized Review and remind related service providers to ensure session notes are completed in a timely manner. Medicaid & RS Management: Verify and monitor provider licensing, certification, and submissions for district billing. Conduct monthly exports for NYC-related services in the Easy Track System. Collect, verify, and complete RS-logs from all Related Services providers. Manage prescriptions and referrals for all Related Services. Administrative Assistant Duties: Act as a liaison between the OT/PT/Vision contractual agency and respective providers. Maintain supervisor’s calendar and assist in scheduling meetings as needed. Handle paperwork for the department, including interpreter requests, POs, and supply orders. Maintain the supplies to meet the department needs in a neat and orderly fashion. Maintain legislator information and create reports as requested. Purge student files when students exit Perform general administrative tasks and other duties as assigned QUALIFICATIONS: Office management experience in an educational environment is preferred. Bachelor's degree in a relevant field. Previous experience in student data management, including Frontline IEP Direct and PowerSchool, preferred. Excellent organizational, communication, and problem-solving skills. Knowledge of NYS Department of Education reporting requirements. Ability to communicate effectively through American Sign Language or willingness to learn
Clerical/Support Staff
New York School for the Deaf
Lower Hudson Valley
Annual wage
Range