FHBN0243756-0000
2022-09-01T00:00:00
2022-08-31T00:00:00
An employee in this class is responsible for establishing and carrying out a central purchasing procedure for school districts and/or BOCES. The employee is personally responsible for the preparation of specifications and the opening of bids and recommending and analyzing the award of bids based on the analysis made. This person is officially designated by the board of education to contract for necessary supplies, equipment, and services. Work is performed under the general direction of a chief business official and the school board with whom the employee confers on matters affecting general purchasing policies and procedures, but the employee is expected to exercise a considerable amount of independent judgment and initiative in the performance of duties. Does related work as required. • Prepares specifications on bid items and distributes information to sales representatives and prospective vendors. • Prepares all Requests for Proposal’s (RFP’s) in order to seek competition for public contracts where competitive bidding is not required by law and where price is not the sole criterion for award of the contract. • Interviews vendors and their representatives regarding product characteristics, prices and market practices. • Prepares schedules for opening bids, opens and tabulates bids, recommends award of bids on the basis of analysis made. • Consults with departments with regard to supply and equipment needs, reviews purchase requests and makes decisions regarding methods of purchasing. • Supervises the computation of statistics covering sales by vendor, category, and item, and the keeping of other records necessary for systematic purchasing. • Corresponds with, and interviews, vendors and their representatives regarding price changes, discounts, shipping methods, adjustments, and cancellations. Initiates contacts with vendors in relation to materials, invoices, and contracts. • Consults with personnel regarding goods to be purchased which best meet their needs and completes related detail regarding same. • Keeps records, compiles data, creates reports and generates charts detailing purchasing activities. • Meets with and trains all new personnel on purchasing policy and proper processes to be followed. • Presents and trains at staff meetings, orientations days, etc. for all districts in which they are responsible for multiple times per year to ensure transparency and understanding of all expectations and requirements for purchasing and items related to that process. • Plans and oversees advertising for articles to be purchased and/or sold. • Coordinates cooperative bidding and other purchasing activities for component districts as directed. • Responds to procurement concerns from staff, vendors, and component districts. • Plans, supervises, and streamlines the procedures order entry, material shipping, receiving, storage and distribution. • Provides for the maintenance of an up-to-date inventory. • Acts as a resource to component districts. • Uses computer applications such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.
Business/Finance
Franklin-Essex-Hamilton BOCES
Capital
Annual wage
Fixed