BRIN0345462-0000
2025-06-15T00:00:00
2025-05-23T00:00:00
Job Description: The Athletic Department Senior Office Assistant plays a vital role in supporting the daily operations of the Athletic Department by ensuring effective communication, organization, and logistical planning for athletic events and activities. This position requires a highly organized, detail-oriented individual with strong multitasking skills who can balance multiple priorities, meet deadlines, and maintain accurate records in a fast-paced environment. By fostering a positive and efficient atmosphere, the Athletic Department Office Assistant contributes to the success of student-athletes, coaches, and staff. Work Year: 10 Month/200 Day This position works 200 days in a calendar year and follows the teachers' calendar, reporting to work only when schools are open. However, this position must work the last two weeks in August and any days through the end of June. Start Date: June 15, 2025 - June 30, 2025 for training and transitional purposes. The 200 Day calendar will begin August 15, 2025.Civil Service: Only applicants with the Civil Service title of Senior Office Assistant (Automated Systems) will be considered for this position. Please ensure your resume clearly indicates your Civil Service title. Key Duties & Responsibilities Daily Tasks: Confirm athletic contests with opposing schools and officials. Coordinate and exchange team rosters with opposing schools. Confirm transportation arrangements. Update the “Daily Schedule” on the Athletics Website and the TV display in the gym hallway. Communicate regularly with students, parents, coaches, internal staff, athletic secretaries, and Athletic Directors. Weekly Tasks: Ensure the Sportspak schedule aligns with the Master Schedule. Develop and manage a weekly transportation schedule for away contests. Create and oversee a weekly field-lining and preparation schedule for the grounds crew. Verify bus trips on invoices for payment processing.Seasonal Tasks: Develop and maintain the master schedule for each athletic season. Track and assist in compliance with New York State coaching requirements, ensuring all necessary documentation is up to date for every coach. Create requisitions for seasonal coach positions in coordination with the Human Resources Department. Update and manage pay information for coaches, advisors, timekeepers, and chaperones, generating and processing pay sheets. Oversee the signing and submission of pay sheets for seasonal staff. Annual Tasks: Organize and maintain record-keeping systems, including purchase orders, team rosters, accident reports, medical notes, additional payment forms, and coaching contact information. Additional Responsibilities: Prepare deposits and manage TE accounts (e.g., TE-10, TE-17, TE-18, TE-19, TE-36, TE-63). Assist the Athletic Director in managing weather-related issues and communicating with coaching staff, opposing schools, officials, and transportation providers. Reschedule contests, coordinate official coverage, and arrange transportation as needed. Digitally scan, distribute, and file medical notes, ensuring records are properly maintained. Support the Athletic Director with projects, seasonal preparations, tournaments, game/event programs, and sports award ceremonies. Generate requisitions and maintain organized filing systems for documentation. Technical Skills & Tools: Frontline: Recruiting & Hiring Microsoft Office Suite: Word, Excel, PowerPoint, Publisher Sportspak Online System: Managing team schedules FamilyID: Managing student athletic registrations, clearances, rosters, and reports Section One Scoreboard: Tracking sports results. ML-Schedules: Managing facility use requests. ML-Work Order: Submitting work orders for custodial or grounds tasks. nVision: Generating requisitions for supplies, equipment, and expense payments. General Technical Skills: Proficient in generating and inserting hyperlinks, digital file attachments, and email communications. The Briarcliff Manor School District has embarked on a journey to foster a more inclusive and equitable organization. As the district strives to cultivate a work and school community that is more inclusive, diverse, and representative, the recruitment and hiring of high-quality candidates from diverse backgrounds is a top priority. Additionally, there is a commitment to providing meaningful professional development to support all faculty and staff. Individuals who identify with historically underrepresented groups, including but not limited to BIPOC (Black/African American, Indigenous/Native American, Persons of Color), Hispanic/Latinx, LGBTQ+, and individuals with disabilities, are strongly encouraged to apply.In addition to applying on OLAS. All applicants are encouraged to create an application on Briarlciff Manor's own application page. Please go to https://www.briarcliffschools.org/departments/human-resources
Clerical/Support Staff
Briarcliff Manor U.F.S.D.
Lower Hudson Valley
Annual wage
Range per contract