QTBN0346746-0000
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2025-09-05T00:00:00
Title - State Aid Planning Operations AssociateLocation - Castleton, NYIntroAt Questar III BOCES, we believe in changing lives, realizing dreams, and doing together what can’t be done alone. Our vision is to create a student-centered culture and put students first. Our core values include a commitment to excellence by honing our craftsmanship to deliver high-quality work, a commitment to leadership & service by moving the organization, departments, and school districts forward by exceeding client expectations, and a commitment to innovation by creating programs and services to address client needs and by continuously improving our programs and operations. We believe that organizational excellence is best achieved when leadership is reflective of our diverse society.About the JobQuestar III BOCES has a vacancy for a full-time State Aid Planning Operations Manager located at our central office in Castleton, NY. This position is responsible for providing support services that assist State Aid Analysts in the day-to-day activities to disseminate information on existing and proposed state aid to school districts. The ideal candidate will be comfortable in assisting the State Planning office with daily communications, customer service, maintaining school district data, and workshop coordination. Other duties as assigned by the supervisor. Qualified applicants must meet Columbia County Civil Service minimum qualifications and residency requirements.Responsibilities:Serve as a front-line resource to client school districts and BOCES to answer basic questions and requests related to the operations of state aid and financial services via telephone and emailCoordinate and oversee aspects of presentations/workshop delivery including, but not limited to, scheduling and duplication of presentation materialsResponsible for organizing overnight accommodations, conference scheduling and ensuring planners have materials needed for district/BOCES meetings or conferencesManage office duties, including but not limited to processing: Purchase Orders, Payment; Ordering Supplies and Equipment as part of operations of state aid financial planning servicesCoordinate with IT to ensure SAP website has the most up-to-date information relating to webinars, workshops, and resources.Oversee cross-contract commitment process between school districts and BOCES for all SAP clientsCreate and maintain a comprehensive client contact and financial database and client list Serve as liaison to other BOCES, statewide, in order to maintain district participationMinimum Qualifications:Excellent use of Microsoft Office technology, software, hardware, procedure, and financial terminologyProficient use of software used in presentations, management of databases, data entry and word processingAbility to organize and maintain accurate records and filesAbility to understand and interpret complex oral instructions and/or written directionsAbility to participate in assigned projects and lay-out work for othersDetail OrientedGraduation from high school or possession of an equivalency diploma and either:Graduation from a regionally accredited or New York State registered college or university with a bachelor's degree in public or business administration, government, or a closely related field, and two (2) years of office experience with a public agency or private business involving computer applications using word processing, databases, and spreadsheet applications; ORGraduation from a regionally accredited or New York State registered college or university with an associate's degree in public or business administration, or a closely related field and four (4) years of office experience with a public agency or private business involving computer applications using word processing, databases, and spreadsheet applications; ORAn equivalent combination of training and experience as defined by the limits of A and B above.For more information on Questar III BOCES and our programs, please visit www.questar.org.Columbia County Civil Service residency requirements will apply (must be a resident of Albany, Rensselaer, Columbia, Greene, Ulster, or Dutchess County at time of hire). Questar III offers a competitive salary with an excellent benefits package, including enrollment in the NYS Employees Retirement Pension System.
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