OCSV0352669-0000
2025-07-17T00:00:00
2025-08-15T00:00:00
Administrative Aide to the Director of Special Education.Starting Salary: $40,000, depending on experience.*Civil Service Position Subject to Exam*DISTINGUISHING FEATURES OF THE CLASS_:This is a paraprofessional position involving responsibility for performing a wide variety of administrative and clerical activities and tasks in support of the school district. Specific tasks vary, but the Aide position is characterized by substantial contact with agency clients or the general public to explain program services, requirements, etc., by managing complex records systems and by assisting administrators and professional staff in the performance of the more routine, less difficult and highly structured tasks required of these higher level positions. The work is performed under the general supervision of a higher level administrator within the framework of clearly defined guidelines and instructions. The incumbent does related work as required.TYPICAL WORK ACTIVITIES: Provides information over the phone and to visitors on school program services and requirements, may schedule appointments or assist individuals in applying for services, or explains procedures and program processes; Compiles data and background material to assist in various administrative/professional activities; Maintains and processes complex records including computerized records requiring advanced knowledge of agency services and procedures; Schedules and arranges conferences, meetings, special events, etc.; Assists professional staff in analyzing and evaluating methods, procedures, forms, applications, etc.; May compose correspondence in response to routine inquires and issues;Prepares a variety of reports related to the work; Opens, reviews and distributes incoming mail in accordance with staff assignments, researches and attaches appropriate background material to correspondence; Prepares responses to letters concerning program, policies and procedures for supervisor's signature;Maintains Civil Service records, sets up employment interviews, prepares school board resolutions and follows up with personnel department and various supervisors;Designs, sets up and maintains files of correspondence, documents and records;Assists in writing BID specs and completes bidding process, discusses and negotiates prices with vendors and handles service contracts;Screens callers or visitors to determine the nature of the inquiry, answers questions on established policy and procedure, and/or refers to appropriate office;Types correspondence, memoranda, reports, minutes of meetings, hearings and conferences, and related material;Monitors expenditures to maintain budgetary controls;Orders office supplies and maintains inventory of supplies and equipment;Plans and supervises the collection, tabulation, and analysis of statistical and financial data;Expedites the preparation of reports and the maintenance of records; Reads incoming mail and answers general correspondence; Confers with superior on departmental policy and operation;FULL PERFORMANCE KNOWLEDGE. SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:Good knowledge of office terminology, procedures and methods; good knowledge of the policies, procedures, rules and regulations governing the school district; working knowledge of the school's programs, objectives, and goals; ability to compile data and background information; ability to prepare and maintain records and reports; ability to communicate effectively; ability to establish a rapport with others for the purpose of obtaining or conveying information; ability to assist in reviewing and evaluating program procedures, methods, forms, etc.; ability to keyboard at an acceptable rate of speed; ability to follow complex oral and written instruction.MINIMUM OUALIFICATLQNS; Either:(A) Graduation from a regionally accredited or New York State registered college or university with an Associate Degree in Business Administration, Business Management, Office Administration, Office Management, Secretarial Studies, Office Technology, or related field, and one year of clerical or administrative experience involving keyboarding; or(B) Graduation from high school or possession pf a high school equivalency diploma and three years of clerical experience or administrative experience involving keyboarding; or(C) An equivalent combination of training and experience as defined by the limits (A) and(B) above.
Clerical/Support Staff
Oneida City Schools
Mohawk Valley
Annual wage
Fixed