MDPN0286653-0000
2023-10-02T00:00:00
2023-10-30T00:00:00
GENERAL DESCRIPTION:The School Clerical Worker is the front line representative of Martin De Porres School in the initially dealing with phone calls, public access and building accessibility. This person must have excellent interpersonal skills as well as a keen awareness of all areas in of the building, staff and student whereabouts, and safety and security policies and procedures. This person must also possess excellent clerical and computer skills to appropriately assist the school staff in the professional running of Martin De Porres School. MAJOR DUTIES AND RESPONSIBILITIES:Perform phone receptionist duties that span the hours of school operationProvide clerical support for the school administration as well as other departments that are part of the Martin De Porres School programEnsure that office supports are provided including monitoring postage meter, school's copying machines, ordering supplies, requesting repair activities for building equipmentPerforming data processing as requested by the school administration, attendance card management, student progress reports and all data needed at a student's annual review meeting with the Committee on Special EducationAssist the Curriculum / IEP Coordinator with textbook orders, IEP development, student databases, NYS testing programsAssist with intake processing of newly enrolled studentsAssist with data needed to support the school's breakfast and lunch programMaintain accurate and current emergency procedure information for contacting parents and guardiansEnsure compliance with building evacuation procedures as to clerical tasks needed to meet those emergency activitiesAssist with school bus service recording as directed by school administrationProviding the school administration with a timely daily report on staff attendance or absence so that appropriate staff coverage can be obtained before 7:45 AMMaintain student absence notes in a secure placeMaintain student master file with all necessary record componentsEnsure that any school mailings are appropriately handled and processedMaintain a school-wide student data base with all necessary information as determined by the school administrationManage petty cash for facility in conjunction with the finance departmentCoordinate and process purchase orders for facility in conjunction with the finance departmentAnd all other job related duties as assigned by the Martin de Porres School administrationSUPERVISES:Student Office WorkersQUALIFICATIONS EDUCATION:Clerical Training from an approved ProviderHS Diploma EXPERIENCE:Minimum of 2 years job experience in an office or school setting as a clerical person SKILLS & ABILITIES:Demonstrated ability to appropriately handle phone calls and message routingDemonstrated ability to use computers and current technologyDemonstrated organizational ability and self-direction that is supportive of the school administration and the clerical tasks needed to appropriately run Martin De Porres SchoolDemonstrated ability to work cooperatively with school staff and the local caretakers and service providers of Martin De Porres SchoolDemonstrated ability to follow through on all required reporting tasks and mandatesDemonstrated ability to effectively represent Martin De Porres School by phone and in person with school visitors, parents, guardians, general public, new enrolleesWillingness to continue clerical training and professional development ===================================================================== This position description contains the major responsibilities required to perform this job. Theseresponsibilities may change at any time to meet the needs of our students, their family or theagency.
Clerical/Support Staff
Martin De Porres Schools
New York City
Annual wage
Fixed