MAMN0307811-0000
2024-07-01T00:00:00
2024-05-17T00:00:00
POSITION: Secretary (School District): 11 Month Position Civil Service Competitive Appointment LOCATION: Facilities Office/MHS SUPERVISOR: Director of Facilities III HOURS: 8:00am–4:00pm DATE POSITION BECOMES AVAILABLE: July 1, 2024 RESPONSIBILITIES: Answers and screens telephone calls, redirecting them to the appropriate party, as necessary;Opens, sorts, and reads incoming mail and email; responds to correspondence, as appropriate;Greets visitors, contractors, vendors and faculty for needs of the facilities department;Schedules appointments, provides district forms, furnishes information, etc.;Assists in the preparation and maintenance of the department’s budget;Maintains the attendance, personnel records and time sheets for the department’s maintenance, grounds and custodial staff;Schedules custodial substitutes and summer custodial help, as needed;Collects, prepares and organizes hiring paperwork for potential new hires for the facilities department;Organizes and maintains facilities department files, office supplies, etc.May participate in meetings; may be responsible for taking notes, as appropriate;Maintains calendar for director of department and office;Provides specialized support and clerical duties assisting in the operations of the Facilities Department; Works independently with minimal supervision;Orders supplies and prepares purchase orders for the maintenance, grounds and custodial staff;Collects, reviews and maintains on file insurance documents for vendors;Collects and reviews invoices, shipping tickets, receipts, etc. related to facilities department purchases and prepares them to be signed, processed and paid.Manages facility usage for the school district in coordination with other departments and individual school building main offices;Uses computer applications such as spreadsheets, word processing, calendar, e-mail and database software in performing work assignments. REQUIREMENTS:Must have Civil Service permanent status as Secretary (School District) OR be on the Current Civil Service Eligible List for Secretary (School District);There is currently a Civil Service Eligible List for this title;If the Civil Service Eligible List canvass results in an invalid list, only then will candidates who meet the minimum Civil Service qualifications for the position and who are able to take the exam, pass it and be reachable on the eligible list be considered.
Clerical/Support Staff
Mamaroneck U.F.S.D.
Lower Hudson Valley
Annual wage
Range