ESMN0388065-0000
2026-10-01T00:00:00
2026-09-11T23:59:00
JOB DESCRIPTION: The Eastport-South Manor Central School District is seeking a qualified, detail-oriented, and experienced professional for the position of Assistant Business Administrator. This key leadership role assists the Assistant Superintendent for Business and Operations in overseeing the daily fiscal operations of the district, ensuring compliance with New York State Education Department (NYSED) regulations, state law, local board policies, and established auditing standards. Competitive and commensurate with experience and qualifications, plus longevity and a comprehensive benefits package. Anticipated Start Date: October 1, 2026 DUTIES AND RESPONSIBILITIES: The Assistant Business Administrator will perform and oversee a comprehensive range of fiscal and operational duties, including but not limited to: Supervision & Office Operations: Supervise the day-to-day operations and tasks performed by the Business Office staff; oversee weekly staff hours approval within the District’s Timepiece attendance software. Financial Management & Accounting: Perform budget adjustments, budget transfers, and journal entries as required Enter annual Appropriation and Revenue budgets into the district’s financial software across all funds; assign new Appropriation, Revenue, and General Ledger account codes as needed. Open monthly cash receipts, cash disbursements, journal entries, budget transfers, and purchase order schedules within the financial software. Review and analyze revenue and expense data; prepare all corresponding analysis spreadsheets. Budget Preparation & Reporting: Prepare the annual Salary Budget in nVision Negotiations for use by the Assistant Superintendent for Business during the district budget process Prepare and file the annual ST-3 financial data report as required by NYSED Prepare and file ESSA reporting Oversee Fixed Assets reporting and Extraclassroom Activity Fund accounting Oversee scholarship donations, disbursements, and maintain tracking ledgers Oversee school lunch fund accounting Grant & Special Aid Management: Maintain all Special Aid Fund Grant files and documentation. Collaborate with Grant Administrators to review and monitor grant expenditures. Complete and submit required NYSED accounting reports (including FS-25s, FS-10Fs) throughout the fiscal year Provide data to the Special Education Dept for MOE preparation and review draft for submission Auditing & Compliance: Prepare documentation required for year-end closing, annual External Financial Audits, and Single Audits Serve as primary liaison with internal, external, and NYS auditors to coordinate and facilitate interim and year-end audits; draft Corrective Action Plans (CAPs) Billing, Payroll & Retirement Support: Prepare non-resident foster, Office of Mental Health (OMH) placement, and homeless tuition billings Prepare non-elective retiree payment calculations Complete Teachers' Retirement System (TRS) reports for retiring employees. Oversee the annual preparation and distribution of W-2s and 1099s Capital Projects: Set up budgets for each project, code invoices and prepare FCR QUALIFICATIONS & REQUIREMENTS Certification/Licensure: Valid New York State certification as a School District Administrator (SDA) or School District Business Leader (SDBL) Education & Experience: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (Master's degree preferred). Demonstrated successful experience in NYS public school district accounting, financial software (nVision and Timepiece preferred), state aid/grant accounting, and audit facilitation Knowledge & Skills: Thorough knowledge of NYS school district financial laws, Commissioner’s Regulations, GAAP/GASB standards, Extraclassroom Activity guidelines, and ST-3 reporting About Eastport-South Manor CSD: Staffing: Teachers 277, Support Staff 268, Administrators 22—Total 580 staff Enrollment: K-12 students—2,527 Schools: Tuttle Avenue School (K-2), South Street School (K-2), Dayton Avenue School (3-6), Eastport Elementary School (3-6) and the Eastport-South Manor Jr-Sr HS (7-12) Fringe Benefits: Fringe benefits: Vacation day buyback, Medical Coverage – NYSHIP, Dental Plan, Life Insurance Policy, Vision, Accidental Death and Dismemberment, Supplemental Insurance (including Accident Indemnity, Critical Illness, Hospital Indemnity, Long-Term Disability Insurance), IRS Section 125 Flexible Benefits Plan, Tax Shelter Annuity Plans, Employee Assistance Program School Profile : Eastport-South Manor Central School District serves 2,527 students across Long Island’s gateway to the East End. ESM combines academic distinction with strong fiscal health, maintaining exemplary Double-A S&P credit ratings, tax-cap compliance, and very strong financial reserves. Its award-winning schools deliver high-performing academics, championship athletics, and distinguished fine arts programs. Nearing completion on a transformative $89.9 million capital project, ESM has modernized facilities with state-of-the-art media and learning centers, enhanced campus security and collegiate-level athletic spaces—establishing its campuses as some of the finest in New York State Community Profile : Nestled at the gateway to Long Island's East End, Eastport and Manorville offer an enviable blend of small-town charm and suburban convenience. Manorville features spacious, pine-scented residential neighborhoods bordering the serene Pine Barrens preserve, while coastal Eastport provides a historic, maritime backdrop steeped in South Shore heritage. Residents enjoy exceptional safety, close-knit community pride, and easy access to both Atlantic beaches and major commuter routes. It’s a tranquil, welcoming region defined by family-centered values, beautiful natural surroundings, and a deep commitment to supporting local schools—an ideal place to build a life and career Location : Situated in eastern Suffolk balanced between eastern Brookhaven Town and western Southampton Town, the District serves as the geographic gateway to the Hamptons and North Fork. Commuters traveling from points west enjoy seamless access via I-495 and Sunrise Highway making travel straightforward and efficient
Business/Finance
Eastport-South Manor CSD
Long Island
Contract