BEAN0350093-0000
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2025-07-09T00:00:00
Position Type: Full-Time, 12-MonthReports To: Assistant Superintendent of Curriculum and Student Support Overview: Beacon City School District is seeking a highly organized and detail-oriented Confidential Administrative Assistant to support the Assistant Superintendent of Curriculum. The ideal candidate will provide high-level administrative support, with a special focus on coordinating and ensuring compliance with Title I grant programs. This is a key role in ensuring efficient day-to-day operations and facilitating communication within the Curriculum Office and across district departments and schools. Key Responsibilities:Provide confidential administrative support to the Assistant Superintendent of Curriculum.Maintain accurate records and documentation related to Title I, II, III, and IV funding, programs, and compliance reporting.Assist in the preparation and submission of Title I grant applications, amendments, and required documentation.Monitor Title I budgets and support the purchasing, requisitioning, and expenditure tracking processes.Draft, proofread, and manage correspondence, memos, board documents, and official reports.Draft, proofread, and manage the caregiver notice for the district's Academic Intervention Services program.Manage the Professional Growth system on Frontline, which includes entering professional development sessions, requests, and finalizations of hours.Oversee the Teacher and Principal APPR Evaluation completion process through Frontline.Manage scheduling, calendars, and appointments; coordinate meetings and professional development sessions to ensure seamless operations.Communicate effectively with school principals, district staff, external agencies, and families as needed.Maintain a high level of professionalism, discretion, and confidentiality in all matters.Other duties as assigned by the Assistant Superintendent of Curriculum. Qualifications:High school diploma or equivalent required; Associate’s degree or higher preferred.Minimum of 3 years of secretarial or administrative experience, preferably in a school district or public sector environment.Experience with grant management, budgeting, or federal program compliance strongly preferred.Strong proficiency in Google Workspace (Docs, Sheets, Drive, Gmail) and Microsoft Office.Excellent written and verbal communication skills.Ability to work independently, manage multiple priorities, and meet deadlines.Demonstrated ability to maintain confidentiality and handle sensitive information appropriately. Preferred Skills:Familiarity with Powerschool SIS systems, Title I program guidelines, or federal grant processes.Knowledge of Frontline, eSchoolData, or other school management systems is a plus. Civil Service Eligibility Required
Clerical/Support Staff
Beacon CSD
Mid-Hudson Valley
Contract