BBRN0340114-0000
2025-04-23T00:00:00
2025-04-11T00:00:00
QUALIFICATIONS: Must hold the Civil Service title Senior Office Assistant (AS) or be reachable on canvass list.STATEMENT OF DUTIES: Under general supervision, an incumbent of this class performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the operation of a computer using various software applications to maximize equipment capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. EXAMPLES OF WORK: Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data; Provides general administrative and clerical support services to enhance the operation of the office to which the incumbent is assigned; Sets up automated filing systems for the storage and retrieval of data; Maintains accurate and complete records and files; Manipulates, revises or copies data to produce and/or enhance reports; Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies; Composes, proofreads, edits, corrects and formats memos and correspondence; Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings; Maintains appointment calendar for professional staff, schedules appointments and sets up meetings for administrators, staff, students, etc.; Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff; Receives, reviews and processes forms, papers and other documents in accordance with established procedures; Opens, sorts and reads incoming mail, responds to routine correspondence about department or office procedures and programs and/or directs to appropriate staff person; Prepares purchase orders and maintains inventory of office supplies and forms; May prepare and maintain materials that are highly confidential or sensitive in nature such as disciplinary, individual educational programs and counseling reports, etc; Uses other software applications such as spreadsheets, calendar, e-mail and database software in performing work assignments.
Clerical/Support Staff
Blind Brook-Rye U.F.S.D.
Lower Hudson Valley
Annual wage
Range per contract