WHSN0316630-0000
2024-08-26T00:00:00
2024-08-15T00:00:00
WEST HEMPSTEAD UFSD2024-2025 SCHOOL YEAR VACANCYPOSITION: DISTRCT CLERK (12 months) Non-representative, confidential, yearly appointed positionREPORTS TO: Board of EducationREQUIREMENTS AND ADDITIONAL INFORMATION: See belowCOMPENSATION: $50,000-$55,000CLOSING DATE: AUGUST 15, 2024 APPLICATION PROCEDURE Candidates must apply at www.olasjobs.org/longisland. Interested candidates should submit a letter of interest and resume to:Karen Brohm, President, Board of Education We are an Equal Opportunity EmployerSummary:The District Clerk is a School District officer appointed annually by the Board of Education for a one-year term and serves at the pleasure of the Board. The duties and powers are specified in New York State Education Law §2121 and District Policy 9231 and include a variety of administrative, financial, and clerical duties in connection with the District’s and the Board of Education’s business management activities. This position includes the duties and responsibilities below and other functions as assigned by the Board of Education through the Board President. Recommended Qualifications:Since the position of District Clerk is in the exempt class, there are no minimum requirements; however, appointees are recommended to meet the following requirements: Graduation from a NYS registered or regionally accredited two-year college or business school—two years of secretarial experience, which should have included public contact. Possess a license as a Notary Public in New York State. Bilingualisms a plus but not required. Board of Education Meetings – Organization and Management:Organize and attend all school board meetings (regular, special, and public hearings) to provide information, prepare the agenda, record minutes, coordinate materials distributed, and/or support the needs of the attendees.Organize and supervise the Annual School District Budget Vote and Election and any special elections, consisting of but not limited to establishing a timeline by legal requirements, publishing legal notices, preparing petition packets for candidates, scheduling staffing, corresponding and coordinating with the Nassau County Board of Elections, utilizing the BOLD election management system, organizing student voter registration, maintain voter registration lists and books. Prepare and maintain permanently disabled and absentee voter mailing lists and all other voter lists. Notify personnel, newspapers, and community of the election, potential candidates, budget vote, and results. Maintain all records of election data and results. Assist in the orientation of new Board members.Prepare public notices for dissemination, posting, and publishing in newspapers.Prepare and coordinate items for the Annual Organizational Meeting of the Board. Administer the oath of office to new Board members and appointed officers.Call all meetings to order in the absence of the President and Vice President. Public Information Access Officer:As the school district’s Public Information Access Officer, receive all Freedom of Information Law (“FOIL”) inquiries, maintain and manage all requests, request records from the appropriate department, compile data for response within the required timeline, and maintain the completed record as prescribed by law.Be the receiver of all legal documents (confidential and non-confidential) served upon the school district (e.g., Notice of Claims, Summons, Complaints, Judicial Subpoenas), and promptly process and disseminate accordingly. Seek guidance from attorneys before responding. Request records from appropriate departments or personnel and compile records for a response within the required timeline. Maintain complete records and reports as prescribed by law and for purposes of providing up-to-date references.Prepare and file 3020-a documents with NYSED when charges are filed by the Board of Education Board Committees:Fulfill requests as assigned. This may include preparing the agenda, minutes, meeting notices, researching, compiling, photocopying, and disseminating information.Policy:Prepare agendas and minutes.Attend all meetings.Research and gather information from a variety of sources, as requested.Prepare and distribute policies for Board agenda/meetings.Input new or revised policies and regulations into BoardDocs.Disseminate Board approved policies as needed.Maintain the official on-line policy manual of the Board.Maintain a register of all changes in policies, rules, and regulations passed by the Board. Other Essential Duties and Responsibilities:Serve as liaison to the Board of Education. Support the Board, Superintendent, and other district personnel in achieving the district’s mission and goals.Communicate regularly with the Board President. Notify and remind Board members of all meetings, conferences, and workshops. Provide correspondence and calendar to the Board regularly. Secure reservations, prepare purchase orders, and submit receipts for payment or reimbursement.Receive, review, and disseminate incoming mail and emails sent to the Board of Education. Respond to a wide variety of inquiries, requests, and concerns. Compose written materials (i.e., draft and final correspondence, agendas, minutes, reports) on behalf of the Board.Maintain and update the Board of Education webpage (e.g., public notices, agendas, minutes, policies, meeting dates, etc.).When required, request a legal opinion from an attorney. Maintain the district’s legal opinion file.Organize, manage, and maintain Board of Education and District Clerk files and file list for archives.Deliver to and collect from the President (or Vice President) such papers for signature as may be necessary,To notify the Board members of every resignation duly accepted by the superintendent.Knowledge of the New York State Education Law concerning the office of the District Clerk, including the laws governing procedures for annual district meetings and elections, candidates' petitions and qualifications, and district policies and regulations.
Clerical/Support Staff
West Hempstead UFSD
Long Island
Annual wage
Range