WBAN0358179-0000
2026-01-05T00:00:00
2025-09-26T00:00:00
WEST BABYLON SCHOOLSANNOUNCEMENT OF VACANCY DISTRICT OFFICESchool District Clerk12 monthsStart Date - TBD The West Babylon UFSD is seeking a highly motivated and well-organized candidate to provide support to the elected members of the Board of Education. The District Clerk serves as the official recordkeeper and secretary to the Board of Education. This role is responsible for preparing and maintaining official Board minutes, managing legal notices, overseeing school district elections and budget votes, and ensuring compliance with all legal and regulatory requirements. The clerk coordinates board meeting logistics, maintains district records, and serves as a point of contact between the Board of Education, district administration, and the public. Confidentiality, accuracy, and strong organizational skills are essential. QUALIFICATIONS:Five (5) years of secretarial, administrative, or office management experience involving the use of automated office equipment. Office clerical/administrative assistant with previous experience working in a school district, legal or corporate officesProficient in educational and administrative technologyExperience in the Google Workspace for Education platform, microsoft word and other educational software systems Great communication and organizational skillsProven ability to work effectively with students, staff and parents; positive relationship and supervisory skillsSpanish speaking preferred, not requiredDiverse candidates are encouraged to apply FUNCTIONS:Discharges the duties of District Clerk in accordance with Section 2121 of NYS Education LawBoard of Education Meetings:Organize and attend all school board meetings (regular, special and public hearings) for the purposes of providing information, agenda, recording minutes, coordinating materials distributed and/or supporting the needs of the attendees.Coordinate and manage all meeting presentations during school board meetingsOrganize and supervise the Annual School District Budget Vote and Election, Capital Project Bond Vote, consisting of, but not limited to, establishing timeline in accordance with legal requirements, publishing legal notices, preparing petition packets for candidates, scheduling staffing, corresponding and coordinating with Suffolk County Board of Elections, utilizing the BOLD election management system, organizing student voter registration, maintain voter registration, list and books.Prepare and maintain permanently disabled and absentee voter mailing list. Notify personnel, newspapers and community of election, potential candidates and budget vote and elections results. Maintain all records of election data and results.Assist in the orientation of new school board member(s). Prepare public notices for dissemination, posting and publishing in newspapers.Prepare and coordinate items for the Annual Organizational Meeting of the Board.Call the Annual District Meeting to order and serve as Chair of the meeting (if not done so by the previous Board president). Public Information Records Access Officer: Receive all FOIL (Freedom of Information) inquiries.Maintain and manage all requests. Request records from appropriate departments and compile data for response within the required timeline and maintain completed records as prescribed by law. Be the receiver of all legal documents (confidential and non-confidential) served upon the school district (e.g. Notice of Claims, Summons and Complaints, Judicial Subpoenas), and promptly process and disseminate accordingly. Seek guidance from attorneys prior to responding.Request records from appropriate department or personnel in response to legal requests, and compile records for response within required timeline; maintain completed record and report as prescribed by law and for purposes of providing up-to-date references.Be the sole custodian of the school district seal. Verify, sign and seal various official documents Other Essential Duties and Responsibilities:Serve as a liaison to the Board of Education.Provide support to the Board, Superintendent and other district personnel for the purposes of achieving the district’s mission and goals.Notify and remind Board members of all meetings, conferences and workshops. Provide correspondence and calendar to Board regularlySecure conference reservations, prepare purchase orders and submit receipts for payment or reimbursements. Receive, review and disseminate incoming mail and emails sent to the Board of Education. Respond to a wide variety of inquiries, requests, and concerns. Compose written materials (i.e. draft and final correspondence, agendas, minutes, reports) on behalf of the Board. Maintain and update Board of Education webpage and Board Room (e.g. public notices, agenda, minutes, policies, biographies, meeting dates, etc.). When required, request legal opinion from the attorney. Monitor budgets for Board of Education, District Clerk and annual District Meeting codes. Organize, manage and maintain Board of Education and District Clerk files and file list for archives.Confer on a weekly basis with the Superintendent of Schools regarding pending legal matters.Coordinate Board of Education Celebration.Communicate with Public Officials as necessary.Accept other responsibilities that may be assigned by the Board of Education and/or Superintendent of Schools Competitive Salary & Benefits Qualified candidates should submit a letter of interest with an updated resumeonline at www.olasjobs.org/longisland by September 26, 2025 to: Mr. Shawn HanleyDeputy Superintendent for Human ResourcesWest Babylon Schools10 Farmingdale RoadWest Babylon, NY 11704
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West Babylon Schools
Long Island
Contract