V13N0308015-0000
2024-05-24T00:00:00
2024-05-24T00:00:00
Posting for District Clerk (Valley Stream UFSD# 13)Tittle: District Clerk – Part-Time Position REPORTS TO: Board of Education Members BASIC FUNCTION: The job of District Clerk was established for the purpose(s) of assisting the Superintendent in the daily operations of the district as well as the planning, implementing, directing and maintaining of District Programs by providing a wide variety of complex and confidential administrative and secretarialsupport; analyzing requests and providing recommendations for action; and communicating information on behalf of the District administration and the Board ofEducation to its staff, other districts, public agencies, etc. etc. PERFORMANCE RESPONSIBILITIES: Assists in monitoring assigned district activities and/or program components (e.g. public relations issues and/or releases, board/district mandated processes, etc.) for the purpose of achieving District objectives, meeting target dates, and complying with financial, legal and/or administrative requirementsAttends all School Board meetings, public hearings and work sessions for the purpose of providing information, recording minutes, coordinating materials distribution and/or supporting the needs of other attendeesComplies data from a wide variety of diversified sources (e.g. agenda items, materials submitted by other departments or staff members, incoming mail and documents, budget requests, specific budget categories, etc.) for the purpose of preparing reports, making recommendations and/or preparing information for administratorsComposes a wide variety of complex written materials (e.g. draft and final correspondence, publications, Board of Education reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.Maintains complex manual and electronic documents, files, and/or records (confidential and non-confidential) (e.g. contacts, legislative information, policy documents, etc.) for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state and federal regulations.Maintains petty cash amounts for the purpose of providing change for District staff while complying with related policies, practices and/or regulationsOrders supplies and equipment for the purpose of ensuring availability of items as neededOrganizes activities for the Superintendent and the Board of Education (e.g. meetings, hearings, presenters, travel/accommodations, etc.) for the purpose of completing projects and/or delivering services in compliance with established guidelinesResponds to a wide variety of activities, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.facilitiesServes as a resource and liaison to individuals, committees, and/or organizations for the purpose of conveying and/or gathering information required for district operationsSupports the Superintendent and Board of Education for the purpose of providing assistance with their administrative functionsPerforms other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit In coordination with the Board of Education and Superintendent, updating and revising Board policiesProcessing Legal documents and inquiriesWork with the Superintendent of Schools to prepare the Board Agenda, including posting onlinePreparing and posting minutes of all Board MeetingsCoordinating and responding to FOIL requestsCoordinating calendar for the members of the Board of EducationAnnual updating of the parent/student/employee handbooksPerform other related duties, as assigned by the Board of Education and Superintendent
Clerical/Support Staff
Valley Stream 13 UFSD
Long Island
Annual wage
Fixed