TUXN0254526-0000
2023-01-02T00:00:00
2022-12-23T00:00:00
TUXEDO UNION FREE SCHOOL DISTRICTJOB DESCRIPTIONExecutive Secretary to the Superintendent / District ClerkTuxedo Union Free School District1 Tornado DriveTuxedo, NY 10987Executive Secretary to the Superintendent / District Clerk Roles and Responsibilities:Reporting directly to the Superintendent of Schools, the Executive Secretary to the Superintendent/District Clerk provides executive, administrative, and developmental support to the Superintendent and Board of Education. The Executive Secretary to the Superintendent serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Superintendent or Board of Education and often communicates on behalf of the Superintendent.Executive Secretary to the Superintendent: The Executive Secretary to the Superintendent will help organize and maintain the schedule of the Superintendent and assist by performing a variety of administrative tasks. The Executive Secretary to the Superintendent must be a highly-functioning professional with excellent time-management and multitasking abilities.The Executive Secretary to the Superintendent will exhibit the ability to constructively deal with conflict and afford effective resolutions. The person serving in this role will be able to successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Superintendent's ability to effectively lead the Tuxedo Union Free School District.District Clerk: The Executive Secretary to the Superintendent also has the privilege to work with the Board of Education as the District Clerk, thereby providing exceptional recordkeeping, fostering transparency to the community, adhering to best practices in parliamentary procedure, and following all the education laws and regulations of the State of New York. This includes helping to develop and manage an effective schedule of Board of Education meetings, being sure the protocols and routines are followed. When questions arise, the District Clerk is expected to demonstrate the initiative needed to gather information and present potential solutions. The District Clerk is primarily responsible for organizing and managing the annual School Budget Vote and Board of Education Election. The work will involve attending evening Board of Education meetings, preparing board packets and capturing/preparing/posting meeting minutes.The Executive Secretary to the Superintendent and District Clerk is an Exempt 12-Month Confidential Civil Service position, which performs a wide variety of clerical support to the Superintendent of Schools and District Office. The Executive Secretary to the Superintendent reports directly to the Superintendent of Schools and the District Clerk reports directly to the Board of Education.MINIMUM QUALIFICATIONS:Civil Service Exempt Class PositionMinimum of at least five (5) years office experienceExperience in a fast-paced, highly confidential environmentProven ability to exhibit an exceptional level of professionalism, integrity, tact, courtesy, and clear communication skills, both written and verbally, especially when working with the publicExcellent computer skills (Microsoft Office and Google preferred)Knowledge of New York State Education Law (preferred)Possesses license as Notary Public in NYS or must obtain within one year of appointment and maintain for duration of employmentROLES and RESPONSIBILITIES:Prepares all correspondence for the SuperintendentAnswers phone/fax and responds to requests or channels to appropriate personsReceives visitors and responds to requestsMaintains Superintendent's correspondence files and all other document files as requested or required by law, and/or requested by the SuperintendentMaintains records related to reports required to be submitted to state and/or federal agenciesMakes photocopies as requested/neededMaintains and processes purchases for Superintendent's officeOversees District newsletters and District calendarsMaintains tables of organizationArranges for student disciplinary hearings and processes all paperworkPrepares emergency closing procedures and assists in closings. DISTRICT CLERK:Prepares agendas, attends, and keeps minutes for all Board of Education meetingsResponsible for all correspondence and minutes related to BOE meetingsPrepares for and oversees all Annual and Capital Project VotesPrepares for and distributes notes of official meetings to newspapers/communityPublish all legal noticesPrepares correspondence for the Board of EducationManages voter registration and absentee ballots for the annual meeting and special meetingsMaintains an up-to-date record of Board policies and by-lawsPrepares and maintains all required legal notices and language for Bonds, Bond Anticipation Notes, bids, etc.Ensures appropriate Board paperwork is signed by the appropriate members/partiesReceive/respond to, and /or execute all legal documents on behalf of the DistrictCustodian of the School SealPublish/receive/open bids for purchasing of items/servicesAdminister oaths of office/allegiance for all school officers/staffPerforms such other tasks related to the Superintendent's Office and Board of Education as determined appropriate by the Superintendent of Schools and/or Board of Education Leadership.
Clerical/Support Staff
Tuxedo UFSD
Mid-Hudson Valley
Annual wage
Fixed