SAGN0366675-0000
null
2026-02-04T00:00:00
Assistant to the School Business Administrator TYPICAL WORK ACTIVITIES AND JOB DUTIES: School Lunch Fund:Oversees compliance with all the requirements of the National School Breakfast and Lunch Program.Submits monthly breakfast and lunch claims to NYS for reimbursement.Monitors the Lunch Fund budget throughout the year and recommends annual maintenance and equipment needs.Monitors vending machine usage and collects and accounts for the funds.Monitors café balance reports and communicates with parents regarding outstanding balances.Prepares all free and reduced lunch letters and applications that are mailed out to parents each summer and completes the Direct Certification matching process (DCMP).Completes the verification process to verify income on child nutrition free and reduced lunch applications.Completes all the paperwork necessary to maintain the District’s Suffolk County Food Permit and the NYS Wastewater Management On-site Sanitary System Permit.Assists in the recruitment, selection, and evaluation of school lunch personnel. Capital Projects Fund:Assists the School Business Administrator in preparing bid packets and legal notices.Records and accounts for all aspects of Capital and Bond projects financial reporting, including the preparation of all State Education Department Facilities Management forms, and monitoring and keeping track of all project related expenses and borrowings.Maintains and updates all Capital and Bond Project expenditures in nVision.Assists with contract administration and the review of insurance documents and required bonds.Completes all State Building Aid forms. Purchasing:Receives and reviews purchase requisitions; corrects any discrepancies on the requisitions; notifies departments of adjustments; explains purchasing procedures if necessary.Assists the Purchasing Agent in preparing bid specifications and bid notices. Sends the Notice to the newspapers and prospective bidders and keeps a file of vendors to whom bids have been sent.Prepares schedules for opening bids and tabulates bids to determine the lowest responsible bidder then prepares letters to all the vendors notifying them of the bid results.Consults with the Principals, department heads and secretaries with regard to supply and equipment needs; reviews purchase requests and makes decisions regarding methods of purchasing.Corresponds with and interviews vendors and their representatives regarding price changes, discounts, shipping methods, adjustments and cancellations, contracts and insurance requirements.Collaborates with County and other municipal officials to participate in regional shared services programs and purchasing cooperatives. Other Duties:Assists in completing the NYSED State Aid claim forms (Form A, 180 Day Calendar, Form FB, Form FT, etc.).Assists in preparing audit schedules for internal and external auditors.Assists with the preparation of the annual budget.Gathers information and sends it to the insurance companies for the annual insurance renewals.Computes transportation costs for other districts that we provide transportation services to, which precisely allocates staff, busing, supplies, and other costs.Ensures the district is compensated for educating homeless students who reside in other districts.Assists the SHAEP Treasurer, which includes verifying students who attend pay the correct amounts, and ensuring the receipts and expenditures are properly reflected on the books.Maintains all Business Office files including contracts and insurance certificates.Performs any other duties and works on special projects as assigned by the School Business Administrator.MINIMUM QUALIFICATIONS: Graduation from a college with federally-authorized accreditation or registration by NY State with a Bachelor's and Master’s Degrees in Accounting, Business or Finance, and holds either a New York State School Business Administrator’s License (SBA) or a New York State School District Business Leader’s License (SDBL).
Business/Finance
Sag Harbor UFSD
Long Island
Fixed