SAGN0291106-0000
null
2023-11-13T00:00:00
TYPICAL WORK ACTIVITIES AND JOB DUTIES:School Lunch Fund:Oversees compliance with all the requirements of the National School Lunch Program.Attends School Lunch Purchasing Cooperative meetings.Monitors vending machine usage and collects and accounts for the funds.Monitors café balance reports from Mosaic and communicates with parents regarding outstanding balances.Prepares all free and reduced lunch letters and applications and completes the Direct Certification matching process (DCMP).Completes the verification process to verify income on free and reduced price lunch applications.Completes all the paperwork necessary to maintain the District’s Suffolk County Food Permit and the NYS Wastewater Management On-site Sanitary System Permit.Capital Projects Fund:Assists the School Business Administrator in preparing bid packets and legal notices.Records and accounts for all aspects of Capital and Bond projects financial reporting, including the preparation of all State Education Department Facilities Management Forms, and monitoring all project related expenses and borrowings.Maintains and updates all Capital and Bond Project expenditures in nVision.Completes all State Building Aid Forms.Special Aid Fund:Prepares the consolidated applications for ESSA-Funded Programs and the Pre-Kindergarten grant.Assists the Special Education Director to complete the application for the IDEA 611 and 619 grants. Purchasing:Receives and reviews purchase requisitions; corrects any discrepancies on the requisitions; notifies departments of adjustments; explains purchasing procedures if necessary.Sends purchase orders to vendors and places all orders.Assists the Purchasing Agent in preparing bid specifications and bid notices.Sends the notice to the newspapers and prospective bidders and keeps a file of vendors to whom bids have been sent.Prepares schedules for opening bids and tabulates bids to determine the lowest responsible bidder then prepares letters to all the vendors notifying them of the bid results.Consults with the principals, department heads and secretaries with regard to supply and equipment needs; reviews purchase requests and makes decisions regarding methods of purchasing.Corresponds with and interviews vendors and their representatives regarding price changes, discounts, shipping methods, adjustments and cancellations, contracts and insurance requirements.Collaborates with County and other municipal officials to participate in regional shared services programs and purchasing cooperatives.Other Duties:Assists in completing the NYSED State Aid Claim Forms (Form A, 180 Day Calendar, Form FB, Form FT, etc.).Assists in preparing audit schedules for internal and external auditors.Assists with the preparation of the annual budget.Gathers information and sends it to the insurance companies for the annual insurance renewals.Computes transportation costs for other districts that we provide transportation services to, which precisely allocates staff, busing, supplies, and other costs.Assists the SHAEP Treasurer, which includes verifying students who attend pay the correct amounts, and ensuring the receipts and expenditures are properly reflected on the books.Maintains all Business Office files including contracts and insurance certificates.Performs any other duties and works on special projects as assigned by the School Business Administrator. MINIMUM QUALIFICATIONS:New York State School Business Administrators Certification (SBA) or a New York State School District Business Leaders Certification (SDBL). Apply on OLAS
Business/Finance
Sag Harbor UFSD
Long Island
Annual wage
Fixed