PEKN0293514-0000
2023-12-15T00:00:00
2023-12-14T00:00:00
POSITION: Sr. Office Assistant (Automated Systems) (Spanish Speaking) - Attendance/ Guidance Secretary LOCATION: Peekskill High School DESCRIPTION: The job of Attendance/Guidance Secretary was established for the purposes/ of collecting and maintaining student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent/legal guardian notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities. In addition, assisting with the testing process (Regents, SAT, and AP exams) and college and scholarship applications by processing transcripts, entering high school data, managing teacher recommendations, entering data in Naviance, and other duties as needed. QUALIFICATIONS: Competitive Civil Service Position. Candidates must be on the Westchester County Department of Human Resources/Civil Service eligibility list (and be a reachable candidate), presently (or previously) have held this title, or be eligible for transfer in accordance with New York State Civil Service laws to apply; Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where a primary function of the position was performing general office/clerical work, two (2) years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents. SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university, or its equivalent in course hours from an approved institution or office software manufacturer (i.e. Microsoft) may be substituted on a year for year basis for one (1) year of the general office/clerical experience and one (1) year of the specialized experience using computer applications as described above. Completion of 6 credits* in word processing coursework at a recognized college or university may be substituted for an additional one (1) year of specialized experience using computer applications as described above. All coursework must be verified by official transcript. NOTE: Unless otherwise noted, only experience gained after attaining the minimum education level indicated in the minimum qualifications will be considered in evaluating experience. *SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education.as a post-secondary, degree-granting institution SPECIAL REQUIREMENT: In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check.EXAMPLES OF WORK: Communicates orally and in writing in both Spanish and English languages;Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data;Provides general administrative and clerical support services to enhance the operation of the office to which the incumbent is assigned;Sets up automated filing systems for the storage and retrieval of data;Maintains accurate and complete records and files;Manipulates, revises or copies data to produce and/or enhance reports;Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies;Composes, proofreads, edits, corrects and formats memos and correspondence;Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings;Maintains appointment calendar for professional staff, schedules appointments and sets up meetings for administrators, staff, students, etc.;Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff;Receives, reviews and processes forms, papers and other documents in accordance with established procedures;Opens, sorts and reads incoming mail, responds to routine correspondence about department or office procedures and programs and/or directs to appropriate staff person;Prepares purchase orders and maintains inventory of office supplies and forms;May prepare and maintain materials that are highly confidential or sensitive in nature such as disciplinary, individual educational programs and counseling reports, etc.;May assign and review the work of subordinates and instruct new employees in the work of the office;Uses other software applications such as spreadsheets, calendar, e-mail and database software in performing work assignments. ROLES & RESPONSIBILITIES:Facilitates Attendance for all High School StudentsDuties include, but are not limited to: Resolving student attendance in the Infinite Campus program, the preparation and dissemination of attendance letters, the collecting, data entry and reporting of attendance data and statistics as needed from Infinite Campus, and the reporting and communicating of all necessary attendance issues to building administrators and guidance department faculty in a timely and efficient matter.Reporting of Attendance Data and StatisticsThis incumbent must collect, maintain and run all necessary data reports via Infinite Campus and Google Sheets.They must keep an accurate track record of all student suspensions and disciplinary issues.Additional duties would include, but are not limited to the processing, monitoring, facilitating, and tracking of referrals and suspensions, in addition to the recording of all VADIRS.Work in Tandem with Guidance Staff and Building AdministrationAssist with many facets of the college process for graduating HS seniors.Additional duties include, but are not limited to, accessing student files and schedules, handling of confidential student files, assisting with college applications and the producing of transcripts (using the Naviance program), and communication with local colleges and universities.Monitor All Incoming and Outgoing Office CommunicationsThis incumbent is responsible for setting up, recording, and disseminating Connect Ed calls to parents/legal guardians, faculty and staff.Additionally, they are responsible for answering all phone calls from parents/legal guardians, administration offices, faculty and staff and delegate to proper person or office. Assist Assistant Principals in the testing process throughout the year (Regents, SAT, and AP exams).Duties include, but are not be limited to yielding inquiries from parents/legal guardians, students, faculty, and staff, creating proctoring schedules for NYS Regents as well as other annual student exams, assisting in the enrollment of students in the Advanced Placement programs and exams followed by the tracking and reporting of final exam data in Google Sheets or Microsoft Excel, and the assisting of all facets of student testing processes from enrollment, to proctoring, to the reporting of conclusive scoring.Other duties as assigned. REQUIRED KNOWLEDGE, SKILLS, ABILITIES & ATTRIBUTES: Good knowledge of office procedures, equipment and business English;Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage;Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage;Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute;Ability to operate office machines;Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software;Ability to perform simple arithmetic computations;Ability to comprehend written material;Ability to maintain complex records and files;Ability to comprehend and carry out complex verbal and written directions;Ability to get along well with others;Ability to read, write and converse fluently in the Spanish language at a level sufficient to pass a Spanish language proficiency test;Ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position; thoroughness;Good judgment and discretion;Dependability;Tact;Courtesy;Initiative;Physical condition commensurate with the duties of the position. SPECIAL REQUIREMENT: In accordance with the Safe Schools Against Violence in Education (SAVE) legislation, Chapter 180 of the Laws of 2000, and by the Regulations of the Commissioner of Education, candidates for appointment in school districts must obtain clearance for employment from the State Education Department prior to employment based upon a fingerprint and criminal history background check. RESPONSIBLE TO: Building Principal STARTING DATE: December 2023 (Anticipated) CLOSING DATE: December 14, 2023 SALARY: As per the Peekskill Association of Educational Secretaries (PAES) contract ranging from $53,900-67,500.00 annually – Commensurate with experience. (General Fund.) Click to learn more about Peekskill Recruitment Video District Highlights & Media Sites (Flyer) INSTRUCTIONS TO APPLICANTS: Submit letter of interest and resume on-line to: https://www.olasjobs.org/PeekskillCitySD If you are a Peekskill resident and/or a Peekskill Alumni and are interested in applying, please submit a letter of interest and resume to Mr. Lewis, Assistant Superintendent for Administrative Services at hr@peekskillschools.org Please do not submit additional materials via: e-mails sent directly to School District employees; the U.S. mail; hand-delivery; or fax machine. The Peekskill City School District is an Equal Opportunity Employer and does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status in hiring, educational programs and activities it operates. Candidates must submit to fingerprints clearance.
Clerical/Support Staff
Peekskill City School District
Lower Hudson Valley
Annual wage
Range