OCSV0356617-0000
2025-08-27T00:00:00
2025-09-12T00:00:00
SCHOOL SECRETARY (Otto Shortell Middle School)Distinguishing Features of the Class:This position involves the performance of a variety of secretarial duties in the office of a school principal. The incumbent is required to perform typing, clerical and receptionist duties. This position is distinguished from Senior Stenographer and Senior Typist by the increased amount of independent judgment exercised by the incumbents and the more diversified nature of tasks. Work is performed under the general supervision of the school principal with wide leeway for the exercise of independent judgement in the application of school policy and procedures in carrying out tasks. Supervision is not normally a responsibility of the class. Does related work as required.Typical Work Activities:- Acts as secretary to a school principal, receiving callers, making appointments and referrals;- Arranges meetings and conferences between students, parents, teachers;- Answers oral and written requests for information requiring good knowledge of procedures and regulations;- Prepares and forwards attendance and census reports;- Orders, receives, counts, records and forwards supplies;- Opens and distributes mail for school staff;- Receives records for newly registered students and forwards records for students who are leaving the school or system;- Prepares and distributes pupil absentee lists;- Provides passes for and records pupils tardiness;- Maintains and processes student records;- Receives, stores and distributes books and school and office supplies;- Compiles, summarizes and forwards requisitions for teachers, custodial and office supplies to central office;- Prepares accident reports;- Summarizes and types budget requests;- Administers and accounts for petty cash;- Maintains or supervises the maintenance of office files and records;- Prepares and explains teachers schedules to substitutes;- Operates office machines, such as ditto, xerox, mimeograph, etc.;- Compiles data and may enter information on a personal computer;- Types letters, memoranda and similar materials for principal and teachers;- May render first-aid to students in absence of School Nurse;- May independently answer routine correspondence.Full Performance Knowledges, Skills, Abilities and Personal Characteristics:Good knowledge of the organization, function, rules, policies and regulations of the assigned school; Good knowledge of general office terminology, procedures and equipment; Good knowledge of business arithmetic and English; Skill in typing accurately at an acceptable rate of speed; Ability to get along well with students, parents and teachers; Ability to compile and maintain records; Ability to handle routine details independently; Physical condition commensurate with the demands of the position.Minimum Qualifications: Either:1. Graduation from High School or possession of a High School Equivalency Diploma and two years of experience in a clerical or secretarial position involving the operation of a typewriter; OR2. Four Years of experience as described in (1) above; OR3. An equivalent combination of experience and training as defined by the limits of (1) and (2) above.*Civil Service Position Subject to Exam*
Clerical/Support Staff
Oneida City Schools
Mohawk Valley
Contract