KGPN0307403-0000
2024-08-01T00:00:00
2024-05-20T00:00:00
The Kings Park CSD is seeking a part-time Claims Auditor The Claims Auditor should be familiar with the legal requirements of the Claims Auditor position and those associated with purchases in a public school environment.The Claims Auditor shall report directly to the Board on the result of the audits of claims, and shall report, as determined by the Board, to the Clerk of the District or the Board or to the Superintendent for administrative matters. All duties will be performed under the immediate direction of the Board of Education. All working papers associated with this engagement shall be retained for a minimum of three years from the date of the audit report. Further, all such working papers shall be available for examination by authorized representatives of appropriate agencies and the Kings Park Central School District.QualificationsThe Claims Auditor shall have the necessary knowledge and skills to effectively audit the claims of the District. The District is interested in the level and type of government auditing experience.Time RequirementsIt is anticipated that the claims audit services will be performed in accordance with a schedule to be established by the District. The Claims Auditor will be required to be present at the District at least twice per month. Claims Auditor services are also required for time sensitive checks and an agreed upon procedure will be necessary to effectuate these approvals.Specific Responsibilities – Scope of ServicesA. In addition to the responsibilities and obligations identified above, the Claims Auditor must be familiar with the legal requirements of the claims auditor position and those associated with purchases in a public school environment such as: Chapter 263 of the Laws of 2005 as it pertains to the Internal Audit Function, along with the regulations adopted by the Board of Regents; General Municipal Law Section 103 and the bidding requirements therein as well as Kings Park Central School District Policy(ies) governing quotations and requests for purchase not required to be bid; Construction contracts, lease and lease-purchase agreement requirements; the practice and use of co-operative bidding, county contracts and State OGS contracts; and Professional service and consultant contracts. B. The following duties shall be performed by an individual or firm appointed as the Board’s Claims Auditor, including, but not limited to, the following: 1. Refer to copies of the external auditor's management letter for the past year.2. Obtain, read and refer to copies of the District's current Board policies relative to District finances (purchasing, petty cash, travel, meals, etc.).3. Obtain a copy of all warrants for period to be reviewed.4. Obtain all voucher packets pertaining to warrants to be reviewed.5. Verify that each voucher packet has been accounted for on each warrant.6. Obtain a list of all individuals authorized to sign off on invoice and/or purchase orders, as well as their titles.7. Implement Voucher Packet checklists procedure:(a) Are purchase order and requisition attached?(b) Is purchase order pre-numbered?(c) Are all purchase orders in sequence?(d) Is the purchase order signed by purchasing agent?(e) Did the receiving agent (or authorized employee) sign the receiving report indicating work and/or materials delivered to the District are satisfactory and complete?(f) Does the address on the purchase order match invoice and receiving report?(g) Is the appropriate detailed back-up and/or are the original receipts attached?(h) Is the invoice an original and not a fax or photocopy?(i) Is the invoice approved for payment? Is the amount accurate on the invoice?(k) Are all goods and services clearly described on the invoice?(I) Do the goods and/or services on the invoice match the purchase order?(m) Verify purchase order estimated costs are comparable to the invoice.(n) Verify that sales tax is not being paid.8. Trace any payments made to consultants or for professional services to contract or Board minutes.9. Trace any payments for employee fringe benefits to contract and review for proper tax treatment.10. Did the District review purchase orders for appropriateness and necessity prior to ordering items?11. Verify that all purchases associated with an open purchase order does not exceed limit.12. Verify that all quotes and/ or bids obtained were in accordance with General Municipal Law.13. Verify that all quotes and/or requests for proposals not required to be bid were obtained in accordance with Board of Education policy.14. Verify that all written quotes and/or bids are attached to the voucher package and/ or are available for review.15. Once all voucher packages have been reviewed, sign and date the warrant agreeing to the number of claims as well as the total dollar amount of the warrant.16. Any voucher package denied should be removed from the warrant and the new warrant should be run.18. The individual vouchers and the warrant should be certified by the Claims Auditor.19. Perform any other functions, duties and responsibilities associated with the Claims auditor position and as may be further directed by the Board of Education.20. Provide reports to the Board of Education on a monthly basis and meet with the Board of Education as deemed necessary by the Board.21. Valid claims against the District shall be paid by the Treasurer only upon the approval of the Claims Auditor. The Claims Auditor shall certify that each claim listed on the warrant was audited and payment was authorized. The Claims Auditor shall:Examine all claim forms with respect to the availability of funds within the appropriate codes and adequacy of evidence to support the District’s expenditure;Substantiate receipts or other revenues or expenditures; and,Confirm compliance with bid prices, contracts, etc.Meet other such requirements as may be established by the Regulations of the Commissioner of Education and/or the Comptroller of the State of New York.No person shall be eligible for appointment to the office of Claims Auditor who shall be: A member of the Board;The Clerk or Treasurer of the Board;The Superintendent or official of the District responsible for business management;The Purchasing Agent;Clerical or professional personnel directly involved in accounting and purchasing functions of the District or under the direct supervision of the Superintendent;The individual or entity responsible for the internal audit function (the Internal Auditor);The External (Independent) Auditor responsible for the external audit of the financial statements;A close or immediate family member of an employee, officer, or contractor providing services to the District. A “close family member” is defined as a parent, sibling, or non-dependent child; an “immediate family member” is a spouse, spouse equivalent, or dependent (whether or not related). Note: The Claims Auditor serves at the pleasure of the Board of Education. Accordingly, the individual appointed as the District Claims Auditor may be reappointed annually at the sole discretion of the Board of Education.
Other
Kings Park CSD
Long Island
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