HFMN0286247-0000
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2023-10-30T00:00:00
HFM BOCES Special Education Department has an opening for a 12-month, full-time, Senior Typist. Distinguishing Features of the Class:The work involves the responsibility for independently performing complex clerical operations and administrative support tasks. Incumbents spend a substantial amount of time operating a personal computer and the rest of the time on routine administrative tasks to ensure the efficient workflow of the office. The work also involves responsibility for the entry and retrieval of information using software on a computer and using a computer to produce printed material such as letters, memoranda and forms. Incumbents work under general supervision receiving detailed instructions only where policies have not been determined. This class differs from that of Typist by the increased time spent on operating software and the more limited scope of duties and decision-making responsibilities. In the county service, this employee is primarily involved in overseeing a complex clerical procedure, which may involve steady or recurring supervisory responsibilities. Does related work as required. TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):Establishes and implements office procedures and maintains efficient work flow;Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material;Composes and prepares correspondence on matters where policies and procedures are well defined;Maintains and updates database/spreadsheet records on a personal computer;Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;Screens callers or visitors to determine the nature of the inquiry and refers to appropriate party or office and answers inquiries as appropriate;Schedules conferences, meetings and makes travel arrangements;Prepares and maintains agency payroll, personnel, attendance or other related records;Transmits instructions from supervisor to appropriate staff and follows up to see that instructions are followed and deadlines are met;Monitors and tracks status of various program activities;Establishes and maintains confidential and general office files;Explains established program policies and procedures to the general public/clients and obtains routine information for program purposes;Collects and gathers information to be used as a basis for reports and memoranda and prepares summaries;May supervise and participate in the typing, issuing and recording of applications, licenses and permits;May monitor expenditures to maintain budgetary controls;May order supplies and materials;May act as Secretary to a public official.The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. MINIMUM QUALIFICATIONS:Candidates must meet the following requirements on or before the last filing date: Graduation from high school, high school equivalency diploma or a high school Individual Education Plan Diploma and either: A. Graduation from a regionally accredited college or university or one accredited by the New York State Board of Regents to grant degrees with an Associate's degree in secretarial science or a closely related field which must have included a course in typing, keyboarding or word processing; orB. Two years of clerical experience which shall have involved typing; orC. An equivalent combination of training and experience as defined by the limits of (A) and (B) aboveAll experience required to meet the minimum qualification section is PAID. EXAM Requirement:This is a civil service position; appointed applicant, if not on the current Fulton County Senior Typist civil service list of eligible, appointed applicant will be required to take the Senior Typist civil service exam when offered and be reachable on the civil service list once it is established in order to maintain the appointment.RESIDENCY Requirement:You must be a resident of Hamilton, Fulton or Montgomery County in order to be considered for this position. REQUIREMENT FOR APPOINTMENT IN HFM BOCES: Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required. Formal job offer/selection is contingent on ability to obtain a fingerprint security clearance through the TEACH system prior to working. For more information: http://www.highered.nysed.gov/tsei/ospra/. Apply on OLASPlease click on the Civil Service Application. This application must be completed and uploaded to determine your eligibility for this position.1. Civil Service Application
Clerical/Support Staff
Hamilton Fulton Montgomery BOCES
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