HFMN0267945-0000
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2023-06-02T00:00:00
HFM BOCES Human Resources has a vacancy for a Human Resources Specialist. Preference will be given to applicants that are currently on the Fulton County Human Resources Specialist list of eligibles. DISTINGUISHING FEATURES OF THE CLASS:This position involves the responsibility for performing a wide variety of administrative and clerical tasks for personnel-related activities within a school district. The incumbent is responsible for the maintenance of employee records, professional development records, civil service transactions and various other human resources related records and reports. The work is performed under the general supervision of a higher-level administrator with leeway allowed for the use of independent judgment in carrying out the details of the work. Does related work as required.TYPICAL WORK ACTIVITIES (Illustrative but not exhaustive):Manages the maintenance of employee files including the human resources components of computerized records within the school district’s staff management system and the TEACH program as required by the New York State Education Department;Updates and verifies all changes to staff records;Types appointment sheets for all new employees and sends new staff information to all divisions;Maintains and updates school district seniority lists through annual letters and BOE minutes;Tracks all unpaid time for employees and adjusts seniority dates as necessary;Sends letters for staff regarding re-calls to open positions;Requests information regarding civil service records and reports;Completes and submits duties statements and other civil service documentation;Enters and tracks professional development hours for all staff members and enters hours into TEACH program;Provides information to staff and administrators regarding professional development hours and requirements for professional certifications;Tracks employee evaluations and updates administrators on outstanding evaluations;Tracks mentoring hours including verification of hours and superintendent statements via TEACH and sending monthly mentoring sheets to mentors/mentees;Answers telephone, takes messages, provides information or makes appropriate referrals to staff members;Compiles data and prepares a variety of records and reports.The above examples of duties are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:Good knowledge of office terminology, practices, procedures, methods and equipment;Working knowledge of the principles and practices of computerized records maintenance;Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet or data-bases;Ability to operate an alphanumeric keyboard such as a typewriter, word processor or personal computer at an acceptable rate of speed;Ability to compile data to prepare and maintain records and reports;Ability to communicate effectively both orally and in writing;Ability to follow oral and written instructions;Ability to maintain accurate, neat and legible records.MINIMUM QUALIFICATIONS:Graduation from high school, possession of a high school equivalency diploma, or a high school individual education plan diploma, and(A)Graduation from a regionally accredited or New York State registered college or university with an Associate’s Degree in Business Administration, Business Management, Office Administration, Office Management, Secretarial Studies, Office Technology, or related field; or(B)Two years of clerical or administrative experience involving the operation of a personal computer; or(C)An equivalent combination of training and experience as defined by the limits of (A) and (B) above.EXAM RequirementThis is a civil service position; appointed applicant, if not on the current Fulton County Human Resources Specialist civil service list of eligibles, appointed applicant will be required to take the Human Resources Specialist civil service exam when offered and be reachable on the civil service list once it is established in order to maintain the appointment..Residency RequirementYou must be a resident of Hamilton, Fulton or Montgomery County in order to be considered for this position.BACKGROUND SECURITY CHECKFormal job offer/selection is contingent on ability to obtain a fingerprint security clearance through the TEACH system prior to working. For more information: http://www.highered.nysed.gov/tsei/ospra/
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