GRNN0383460-0000
2026-09-01T00:00:00
2026-07-22T23:59:00
Greenburgh Central School District Department of Human Resources 475 W Hartsdale Avenue Hartsdale, New York 10530 Secretary to School Administrator (Civil Service) Why Join the Greenburgh Central School District? The Greenburgh Central School District serves a diverse and vibrant community located just 27 minutes north of New York City. Our district includes five schools, a full-day Pre-K program, and approximately 1,645 students. We are an International Baccalaureate District that provides the continuum of IB programming: Primary Year Program, Middle Year Program, and Diploma Program. We are committed to creating a welcoming and inclusive environment for students, families, and staff. Every employee plays a meaningful role in supporting student success and well-being. Joining Greenburgh Central School District means becoming part of a collaborative school community that values professionalism, respect, and dedication to education. Position The Greenburgh Central School District is actively seeking a highly organized, meticulous, and professional Secretary to provide executive support to a high-level district administrator within a dynamic and diverse educational environment. The Secretary shall be responsible for executing confidential executive secretarial duties, overseeing office operations, coordinating schedules and communications, and supporting administrative functions to ensure the department's efficient operation. This pivotal role necessitates the exercise of independent judgment, robust organizational and communication proficiencies, and demonstrated expertise in computer applications for the preparation of correspondence, comprehensive reports, and official records. Furthermore, the position requires interacting with staff, students, families, and the general public in a consistently courteous and effective manner. This is a 12-month civil service position; duties and responsibilities are subject to change, and additional, related assignments may be required. Duties The responsibilities below outline the primary duties of the position. This list is not intended to be all-inclusive, and additional related duties may be assigned as needed: Perform high-level executive and confidential secretarial support functions for the Director of Special Education and Pupil Personnel Services (PPS). Ensure the effective management and continuity of the annual operational cycle of the Special Education and PPS Office. Prepare Board resolutions and coordinate the submission of Special Education and PPS Office recommendations to the District Clerk for inclusion on Board of Education agendas. Manage the annual renewal process for independent contractor agreements/contracts, including the review and enforcement of insurance compliance requirements. Assist in coordinating meetings and activities.Serve as the department system administrator for the financial management system nVision) Provide administrative and operational support to staff and perform additional duties as assigned by the Director of Special Education and PPS Relieve the administrator of administrative and operational details not requiring direct executive attention. Serve as the primary point of contact for telephone and in-person inquiries, responding to questions and directing individuals to appropriate personnel as needed. Coordinate and maintain the administrator’s calendar, including scheduling appointments and meetings. Record meeting notes and prepare accurate minutes for meetings, hearings, and related proceedings as required. Receive, review, prioritize, and distribute incoming mail and electronic correspondence; independently draft responses to routine communications. Compile and organize information for the preparation of correspondence, reports, memoranda, presentations, and other official documents. Assist in the preparation and maintenance of special education budgets,. Maintain and safeguard both general and confidential files and records pertaining to the office operations. . Oversee the organization, maintenance, and retention of office records and documentation. Utilize computer applications and business software, including spreadsheets, word processing, databases, email, and calendar management systems, to support office operations efficiently. Coordinate the collection, preparation, and submission of Special Education Data Collection, Analysis, and Reporting (SEDCAR) reports and assist with any other state-mandated compliance reporting requirements. Provide administrative support for federal and state grants (e.g., IDEA Section 611 and Section 619 grants), including maintaining grant folders, monitoring expenditures, processing grant-funded purchases, and preparing documentation for compliance reporting. Required Knowledge, Skills, Abilities & Attributes Thorough knowledge of the responsibilities of a secretary; Thorough knowledge of special education terminology and procedures ; Familiarity with state-level special education reporting requirements and platforms, including SEDCAR and student information systems (SIRS); Knowledge of basic school district budgeting, bookkeeping, and grant monitoring procedures (specifically for IDEA funding) Strict adherence to guidelines for managing highly confidential student and family records under federal and state regulations, including FERPA and HIPAA. Thorough knowledge of business English, spelling and arithmetic; Good knowledge of the capabilities of automated systems equipment to produce various formats/documents such as correspondence, reports, tables, charts and file storage/retrieval; Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; Ability to manipulate a standard alphanumeric keyboard at a rate of not less than 35 words per minute; Ability to read, write, speak, understand and communicate in English sufficiently to perform the essential functions of the position; Ability to compose and edit routine letters and memoranda; Ability to understand and carry out complex oral and written directions; Ability to handle administrative details independently; Ability to deal with others effectively; Ability to compile data and prepare reports; accuracy; Resourcefulness; initiative. Qualifications Graduation from high school or possession of a high school equivalency diploma Five (5) years of work experience in an office setting that consisted of using software to maintain calendars, schedule meetings, make travel arrangements, draft and create correspondence, presentations, emails and enter and maintain records in databases in support of a higher-level administrator or a department or unit head. Satisfactory completion of 30 college credits. May be substituted on a year -for-year basis for up to four (4) years of the work experience described above. School special education and PPS office experience strongly preferred; Knowledge of school district financial software (nVision) required; Knowledge of IEP Direct/Frontline system strongly preferred; Excellent communication, collaboration, and organizational skills; Demonstrated commitment to equity, inclusion, and culturally responsive practices; Bilingual/Multilingual strongly encouraged to apply. APPOINTMENT : Appointment to this position shall be made by the Board of Education upon the recommendation of the Superintendent, following a comprehensive review of the candidate’s training, experience, certifications, credentials, and demonstrated qualifications. Personal interviews may be conducted at the discretion of the District. Equal Opportunity Employer The Greenburgh Central School District is an Equal Opportunity Employer. We are committed to maintaining an inclusive and respectful workplace and do not discriminate on the basis of race, color, religion, creed, gender, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other legally protected status. SALARY : $70,000 - $85,000 (Annual wage) FINAL DATE TO APPLY: July 22, 2026 TO APPLY: Send a letter of intent and resume through OLAS.
Clerical/Support Staff
Greenburgh Central School District
Lower Hudson Valley
Annual wage
Range