DUTN0234907-0000
2022-09-01T00:00:00
2022-07-18T00:00:00
Administrative School Secretary (1.0 FTE) - Anticipated Vacancy CONFIDENTIAL LOCATION(S): Administration BuildingDUTIES: 1. Prepares and processes a variety of documents, correspondence, reports, etc., for the administrator, including proofing for spelling, format and appearance;2. Prepares and compiles budget projections for administrator; prepares narrative justifications for budget purchases relating to office supplies and expendables; tracks budget expenditures and recommends adjustments as necessary; may oversee voucher and billing process for office;3. Acts as a technical resource within office for general administrative matters; receives and screens telephone calls from administrators, faculty and the public;4. Establishes and maintains departmental files, including the development of filing procedures, cross-reference filing and maintains file logs; prepares retention schedules; oversees the purging of files;5. Handles many of the details necessary for an administrator to run a program, including tracking through logs and tickler files and collecting, compiling and editing data;6. Gathers and prepares confidential information for contract negotiations;7. Works with federal and state regulations pertaining to school districts;8. Maintains time and attendance records;9. May handle or assist with normal personnel matters including contract administration, Civil Service issues, general labor laws and retirement;10. May assist in the review of district-wide health insurance bids;11. May distribute assignments or work orders to bus drivers or maintenance personnel;12. May arrange workshops, conferences and travel;13. May maintain district-wide inventories.FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of software packages for word processing, spreadsheets and database management to produce a variety of reports and documents, and to maintain district information;Knowledge of composition, grammar, spelling, punctuation and required formats sufficient to develop correspondence and reports or correct such errors in the correspondence and reports of others;Knowledge of office practices necessary to obtain a full range office support services such as printing, maintenance and supply services efficiently and cost-effectively;Knowledge of computational skills to monitor unit activity, track budget accounts and oversee the purchase of supplies and equipment;Skill in operating office equipment to produce work accurately and efficiently;Ability to schedule meetings involving numerous people with conflicting schedules; coordinate agendas, take minutes and prepare summary notes for meetings;Ability to speak knowledgeably and with authority about administrative functions of the office or department;Ability to understand, remember, and interpret numerous laws, rules, and regulations pertinent to the activities of the school district;Ability to maintain confidentiality and exercise discretion in regard to school district matters;Ability to gather, compile and evaluate information and records, prepare reports and make recommendations;Personal characteristics necessary to perform the duties of the position;Physical condition commensurate with the demands of the position..QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma AND:EITHER: (A) Completion of two years of college or business school and one year of full-time secretarial or general office experience which included public contact and involved the use of computers to maintain records or produce correspondence or spreadsheets;OR: (B) Three years of full-time secretarial or general office experience which included public contact and involved the use of computers to maintain records or produce correspondence or spreadsheets;OR: (C) An equivalent combination of training and experience as indicated in (A) and (B) above. CIVIL SERVICE RULES AND REGULATIONS APPLY START DATE: ASAP GRADE LEVEL: NA
Clerical/Support Staff
Dutchess BOCES
Mid-Hudson Valley
Annual wage
Fixed